Privacy Policy

A legal disclaimer

Roots101 Privacy Policy

Last updated: November 2025

At Roots101, we are committed to protecting your privacy and ensuring that your personal information is handled responsibly, transparently, and securely. This Privacy Policy explains how we collect, use, and safeguard your data.

1. Who We Are

Roots101 is an Equality, Diversity, and Inclusion (EDI) organisation focused on promoting cultural awareness and inclusion through education, events, and community engagement.

2. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, and any details provided when you register for events, subscribe to our newsletter, or contact us.

• Usage Data: Information about how you use our website, such as pages visited and time spent.

• Cookies: Small data files stored on your device to improve user experience and site performance.

3. How We Use Your Information

We use your information to:

• Respond to your enquiries and provide support

• Manage event registrations and communications

• Send updates, newsletters, and relevant resources (if you opt in)

• Improve our services and website performance

• Comply with legal and regulatory requirements

We do not sell or share your personal information with third parties for marketing purposes.

4. Legal Basis for Processing

We process your data under the following legal grounds:

• Consent: When you have given permission for us to use your data (e.g., subscribing to our newsletter).

• Legitimate Interests: To operate and improve our services.

• Legal Obligation: To meet compliance and reporting requirements.

5. Data Storage and Security

We store your information securely and limit access to authorised personnel only. We implement appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

6. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes outlined in this policy, or as required by law.

7. Your Rights

Under data protection laws, you have the right to:

• Access a copy of your personal data

• Request correction or deletion of your information

• Withdraw consent at any time

• Object to or restrict data processing

To exercise these rights, contact us at: [insert official Roots101 contact email]

8. Cookies

Our website uses cookies to enhance functionality and analytics. You can manage or disable cookies through your browser settings.

9. Third-Party Links

Our website may include links to third-party sites. We are not responsible for their privacy practices, and we encourage you to review their policies.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on this page.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us:
📧 [insert official Roots101 contact email]